Terms of Use

Purpose

This statement sets out the terms of use for the South Australian Institute of Medical Education and Training (SA IMET) websites and associated resources and systems, including but not limited to, the intern and trainee medical officer employment application and allocation systems.

Acceptance

By your use of and access to SA IMET websites and by submitting an application with SA IMET, you indicate your acceptance of these Terms of Use as amended from time to time. Information provided on the SA IMET websites regarding the allocation process forms part of these Terms of Use.

SA IMET reserves the right to update or change the Terms of Use from time to time by publication on the SA IMET website www.saimet.org.au and such publication will comprise sufficient notice of the amendment. You should review the information provided on each visit to an SA IMET website.

Definitions

‘Applicant’ means any person who has submitted an application to participate in any of the SA IMET administered allocation processes.

‘Hospital’ includes any hospital employee or representative, whether or not from the hospital, involved in the process of selection and recruitment of junior staff, including but not limited to TMO Manager, Medical Administrator, Clinician, Director of Medical Services, Medical Education Officer, Supervisor or Director of Clinical Training.

‘SA IMET’ means the South Australian Institute of Medical Education and Training established by notice in the Gazette of 23 December 2009 as a Health Advisory Council to the Minister for Health, the Chief Executive of the Department of Health and the Medical Board of South Australia.

‘the Minister’ means the Minister for Health and Ageing in right of South Australia.

Security

You should note that there are inherent risks associated with transmission of information via the Internet. You should make your own assessment of the potential risks to the security of your information when making a decision whether or not to utilise this or other SA IMET websites.

Privacy

SA IMET websites collect and log information about your visit for statistical purposes. Data collected may include your IP address, date and time of visit to the site, pages accessed and documents downloaded, previous websites visited and type of browser used. This information is analysed to determine the site's usage statistics and for quality assurance and improvement.

SA IMET websites collect and retain personal and demographic information required to register and access the material provided and may also collect assessment and evaluation data. This information is used to provide services to you. It may also be used for evaluation and monitoring of the resources and the training experience for quality assurance and quality improvement. This data may also be used for research into medical education and training programs. De-identified and summary results may be communicated to medical and other professionals via academic and professional methods of communication.

SA IMET may use your personal information to communicate with you, notify you of updates, training and education courses, and other material relevant to the training, education and career paths of junior doctors. You will have the option to ‘opt-out’ of these services.

Your personal information and browsing activities will not be disclosed to any third party without your consent except as otherwise detailed in this document in order to provide services to you and in the event that SA IMET is required by law to disclose that information.

If you are concerned that SA IMET may have handled your personal information inappropriately you should contact us. All privacy enquiries are taken seriously and SA IMET will endeavour to deal with them promptly. In some cases, you may be required to state your concerns in writing.

Disclaimer

Whilst the material on SA IMET websites has been carefully prepared, the information is not tailored to the circumstances of any particular person. It may be used as a guide but it is not a substitute for expert opinion in the making of any decisions in relation to career paths, employment, and training of junior doctors or in relation to clinical practice. Use of the information, data and services in or on this site or pages is at your sole risk and you are responsible for ensuring its accuracy, currency, completeness and suitability to your specific situation.

Neither SA IMET nor the Minister makes any express or implied representation of warranty in relation to the completeness, accuracy, suitability or currency of the information provided. Neither SA IMET nor the Minister is liable in contract, negligence, tort, under statute or otherwise, for any direct, indirect, special or consequential loss or damage in connection with these resources, their use, their contents or any products or services referred to on SA IMET websites.

You must comply with all laws in relation to your access to or use of SA IMET websites, including laws of the country in which you reside or from which you access SA IMET websites.

If you use automatic language translation services in connection with SA IMET websites you do so at your own risk.

Copyright

All intellectual property and copyright in relation to material included on this and other SA IMET websites is managed by SA IMET and belongs to the Minister. Use of SA IMET websites does not entitle you to any interest in that intellectual property. All material on SA IMET websites is protected by Australian and international copyright and other intellectual property laws. Users may not do anything which interferes with or breaches those laws or the intellectual property rights in the material.

As a visitor to SA IMET websites, you may download, display, print and reproduce this material for private use or use within your organisation, for non-commercial purposes only. For reproduction or use of the copyright material beyond this limited licence, permission must be sought from SA IMET. No permission to reproduce or use copyright material, other than that expressly stated above, is to be implied by the availability of that material on any SA IMET website.

Trademarks used on SA IMET websites are the property of their respective owners.

Links to other websites

SA IMET websites contain links to websites that SA IMET does not manage and which are operated by third parties. These are included on the basis that they contain content related to the training of junior doctors or relevant resources. Links to other sites are provided for information and assistance only and should not be construed as an endorsement or approval of those other sites.

When you click on a link to another website, you leave the site managed by SA IMET. These Terms of Use do not apply to those external websites. Neither SA IMET nor the Minister endorse or are responsible for the contents of those websites or for any material linked from those websites.

In particular, SA IMET makes no warranties or representations regarding the quality, accuracy, merchantability or fitness for purpose of third party material or products or services available through third party websites nor does SA IMET make any warranties or representations that third party material does not infringe the intellectual property rights of any person. By linking material on SA IMET websites to third party material, SA IMET is not authorising the reproduction of third party material.

Any software that is available to download through links from SA IMET websites is a third party product unless otherwise indicated. Your use of that software may be subject to a licence agreement between you and the software owner. SA IMET accepts no liability in respect of such third party software and provides no warranty and gives no endorsement in respect of such products or any party connected with them.

Computing Malware

SA IMET does not represent or warrant that any SA IMET website or any information or material contained in, downloaded or accessible from an SA IMET website, is free from computer malware (including but not limited to viruses, worms, trojans, spyware and adware) or any other defect or error which may affect your software or systems. No liability is accepted for any interference with or damage to your computer, software or data occurring in connection with or relating to SA IMET websites or their use or in connection with any website linked to SA IMET websites. You are responsible for protecting your software and systems by installing and implementing your own security and system checks.

Availability of websites and web-based services

SA IMET does not guarantee that any of its websites or web services will be available at all times.  SA IMET may withdraw completely, or suspend for a period of time, any SA IMET website and any associated services, or access to any SA IMET website without notice for any reason including, without limitation, where there is an interruption, fault, virus, unauthorised access or other malicious attack on an SA IMET website or where maintenance or upgrading of an SA IMET website is required.  All disclaimers and limitations of liability will continue after any such withdrawal or suspension. You are advised to complete all requirements in a timely manner.

Termination of Use

If, in the reasonable opinion of SA IMET, you breach any of these Terms of Use, SA IMET may suspend, terminate or limit your access to this and other SA IMET websites. If SA IMET does not act in relation to a breach by you of these Terms of Use, SA IMET does not waive its right to act with respect to subsequent or similar breaches.

 

Intern and Trainee Medical Officer (TMO) Allocation Systems

SA IMET oversees the hospital allocation of junior doctors in South Australia on behalf of the teaching and training hospitals. If you are eligible, you may apply for positions through SA IMET’s on-line application facilities and select preferred locations or programs.

SA IMET allocates applicants to available positions in accordance with a predetermined process. The process to be used for the current year is described on the SA IMET websites. This process may vary from year to year. SA IMET reserves the right to vary this process in the event of circumstances beyond its immediate control or if circumstances change.

The allocation system is not a guarantee of placement or employment. Applicants must meet all application requirements and eligibility criteria. All applications will be checked by SA IMET and must be approved by SA IMET in accordance with eligibility criteria prior to inclusion in the allocation process.

SA IMET reserves the right to request further documentation to substantiate information provided by applicants.

Applicants must provide complete, accurate information in order to be included in the allocation process. Applications may be terminated and/or the applicant removed from the allocation process if incomplete, false or misleading information is provided.

SA IMET may, in its absolute discretion, refuse to accept and include in the allocation process any applicant who at any previous time has failed for any reason to accept an allocated position or who resigned from employment with the hospital within a period of six months of his or her appointment or who has been lawfully dismissed by the hospital from his or her appointment with or without notice for serious misconduct or for failure to comply with the terms of the contract of employment.

You may withdraw from the allocation process at any time in accordance with the instructions provided on an SA IMET website.

You must provide personal and demographic information, and supporting documentation, in order to be included in the allocation process. This information and supporting documentation is used to provide services to you and will be stored and managed in accordance with the Privacy section of these Terms of Use. Your information and supporting documentation will be provided to hospitals in order for them to select and/or rank applicants (if required), provide employment contracts and undertake standard employment processes. Hospitals will manage this information and supporting documentation in accordance with the privacy policies in force at that location.

SA IMET may provide your details to a national allocation working party (or equivalent) for the purpose of audits and/or research into the allocation process, applicant preferences and acceptance of multiple offers. This body may use this information to contact you regarding offers that you have accepted. If you are not allocated to a position in South Australia your details may be added to a state or national database for possible allocation to unfilled positions or casual vacancies that may arise. If you do not wish to participate in these processes you may withdraw by notifying SA IMET.

You must provide a valid email address and phone number in order to be included in the allocation process. This is used to communicate with you and may include, but is not limited to, confirmation of application, notification of additional information required, confirmation of the information provided, reminders and allocation offers. It is your responsibility to ensure that all contact details are correct and updated as required.

Whilst SA IMET may provide you with reminders of important dates, these are provided as a courtesy only. It is your responsibility to be aware of and comply with all dates and deadlines.

SA IMET takes all due care for ensuring that communications are sent when required. However, SA IMET takes no responsibility for receipt of communications. It is your responsibility to ensure that you are able to receive communications from SA IMET and that you monitor your communication systems at appropriate times.

You must accept the position to which you have been allocated unless you obtain a written release from the hospital concerned. The circumstances under which a release may be contemplated would normally be exceptional and related to hardship.

SA IMET does not provide contracts of employment. If an allocation is made by SA IMET this is done on behalf of the employing hospital and is not a binding contract. All employment contracts and conditions of employment are matters for agreement between you and the employing hospital.

The information you provide may be used for evaluation, monitoring and quality improvement of the allocation system. This data may also be used for research. De-identified and summary results may be communicated to medical and other professionals via academic and professional methods of communication. Information may also be used to notify you of updates and new material produced.

 

Code of Conduct for Hospitals

This section applies to all hospitals involved in the intern and trainee medical officer allocation process. This Code is designed to ensure that high ethical and professional standards are adhered to, together with standard employment and human resource practices.

Confidentiality

SA IMET will provide personal information about applicants to hospitals for the purpose of selection, allocation and employment processes. A hospital may not disclose this information to any person who is not involved in the allocation, selection and employment processes for that hospital.

Allocation results

Hospitals must accept the applicants who have been allocated to their positions. Participation in the allocation process comprises agreement that a hospital will abide by the allocation results.

Hospitals cannot accept an applicant who has been allocated to another hospital unless that applicant has a release from the hospital to which he or she is allocated. An applicant should not be released from an allocated position in order to accept a position elsewhere, unless exceptional circumstances have been satisfied. A copy of the release must be forwarded to SA IMET for information.

Applicant preferences

The preferences of applicants and hospitals are personal and confidential. No attempt, direct or indirect, should be made by a hospital to discover the preferences of applicants.

An applicant must not be asked by a hospital to identify the order of his or her preferences, or to change a preference. A hospital may not state or indicate that an applicant will definitely be ranked.

An applicant must not be pressured to sign an offer/contract prior to the completion of the allocation process.

Hospitals and applicants should not communicate with each other after selection and prior to allocation. Correspondence from a hospital to an applicant following an interview must not contain any promises or implied statements, which suggest a particular ranking or that an offer will be made. Such letters are not binding and are not part of the formal allocation process.