Application process and requirements
On this page
Your training program preferences
Reducing the file size of documents
Combining documents for uploading
Application process
In order to apply for Trainee Medical Officer (PGY2+) positions allocated by SA MET you should:
- familiarise yourself with the information in the Trainee Medical Officer (TMO) section of this website
- meet the eligibility criteria
- register for an account using your email address
- confirm your account and email address from a confirmation email that is sent to you after registration
- complete the on-line application form
- select up to three training programs, rank them in your preferred order and provide cover letters to support your application
- upload all required supporting documentation
- provide contact details for up to three referees (minimum two), see referee reports, please ensure you ask your referee’s permission before nominating them as your referee
- accept the Terms of Use associated with the application system, and
- meet the deadline for application submission, see important dates
Your email address
All correspondence, including an allocation offer, if one is made, will occur via your registered email address. You must ensure that you enter your email address correctly when registering for an account and that you check this email regularly.
Confirming your account
When you register for a TMO application account you will receive an automated email detailing your account details and a security code. As a security measure, you will need to enter this security code into your on-line application prior to final submission.
Completing your application
Once you have commenced your TMO application, you may save it and return to it as often as you like. All information and documentation must be complete and submitted by the application closing date. See important dates.
Submitting your application
When you have completed all sections of the application, including uploading of supporting documentation, you will be required to review your application. Please check your application thoroughly prior to submitting it.
Once you have submitted your application, you will receive a reference number and an automated confirmation email. When you have submitted your application you will only be able to make changes to your personal contact details and the order of your training program preferences.
Your training program preferences
You are able to select up to three training programs and rank them in your preferred order. You should consider each preference carefully. Most programs receive more applications than there are positions available and so you may not be allocated to your first preference.
After you have finalised your application and while hospitals are undertaking their selection and ranking processes, you may change the order of your preferences, for a limited time, based on your experience of the selection process. See Hints for applicants if you're having trouble deciding how to preference.
Cover letters
You are required to upload a cover letter for each program code that you select. Cover letters are to be addressed to the relevant training program contact person listed on each hospital/local health network information page. Cover letters are used in the short listing and selection process and provide you with an opportunity to 'present your case' as to why you should be accepted into that program. Cover letters should be short and succinct (single-sided A4 sheet) and address: your short and long term career goals, area/s of interest and why you have chosen this field. See Guide to cover letters for further information.
Supporting documentation
ALL applicants will be required to provide an electronic copy of the following documents in their on-line application:
- Curriculum Vitae, see resources for an example CV.
- A copy of your passport or citizenship certificate confirming your residency status. If you do not have one of these documents you should contact SA MET to discuss acceptable alternative documents.
- If the name on your application differs to that on the above documentation you must also attach a marriage certificate or change of name certificate. This will need to be combined with your residency document and uploaded as one file.
- Current medical registration certificate from the Medical Board of Australia. A print out from the MBA website is acceptable.
- Cover letters for each training program applied for
International Medical Graduates with limited registration with the Medical Board of Australia will be required to provide:
- Evidence confirming the status of your Australian Medical Council assessments eg AMC certificates for each exam completed. If you have not yet completed AMC part 2 but have scheduled a date to complete it, you are also required to provide evidence of this. Documents will need to
be combined in order to be uploaded as one file. - A statement from your health unit to substantiate completion (or anticipated completion of ) internship or 12 months of supervised training in Australia and that this will meet the requirements of the Medical Board of Australia for General Registration by the January start date. Your employment contract with your current hospital or a letter from your hospital/health service may be acceptable if they state the rotations you have completed and are expected to complete by the end of your contract.
For Australian Permanent Residents, Australian Temporary Residents or New Zealand Permanent Residents
- You will be required to upload a copy of your current Australian Visa or a print out from Department of Immigration website showing your residency status. All documentation must include your name and identifying information.
Document formats
In order to ensure uploaded documents are accessible by all staff involved in the selection process all your documents must be:
- Less than 2MB in size, and
- Saved as a .doc (MS Word 97-2003), .docx (MS Word 2007 and 2010), .pdf (Adobe Acrobat) or .jpg (image file). No other document formats will be accepted.
Reducing the file size of documents
All documents must be less than 2MB in size. You can reduce the file size of most documents by:
- Removing images from the document
- Reducing the size or resolution of any images that are in the document
- Scanning documents at low resolution (eg 100 dpi rather than 300 dpi), as a document (not an image or photo) and in black and white.
- Converting or printing the file to an Adobe Acrobat .pdf format. This will require you to have a program that creates .pdf documents. Adobe Reader is a free software that will allow you to print windows documents to PDF.
How to print to PDF in Windows:
- Open a file in a Windows application
- Choose File > Print
- Choose Adobe PDF as the printer in the Print dialog box
- Click Print
- Name the PDF file and save it in a desired location
Combining documents for uploading
Depending on your application requirements you may need to combine two or more documents into one to allow for a single file upload. e.g. passport and copy of marriage certificate if your surname has changed. A few hints for combining documents are listed below:
- Copy and paste all documents into one word document and save
- Scan attachments together as one document
- Combine documents into .pdf using PDF converting software