Terms of Use

Purpose

This statement sets out the terms of use for the websites and associated resources and systems, including but not limited to, the intern and trainee medical officer employment application and allocation systems operated by the South Australian Medical Education and Training Unit (SA MET Unit).

Acceptance

By your use of and access to the SA MET Unit websites and/or by submitting an application with the SA MET Unit, you indicate your acceptance of these Terms of Use as amended from time to time. Information provided on the SA MET Unit websites regarding the allocation process forms part of these Terms of Use.

The SA MET Unit reserves the right to update or change the Terms of Use from time to time by publication on the  SA MET Unit website www.saimet.org.au and such publication will comprise sufficient notice of the amendment. You should review the information provided on each visit to the SA MET Unit website.

Interpretation

‘Applicant’ means any person who has submitted an application to participate in any of the SA MET Unit administered allocation processes.

‘Local Health Network’ (LHN) means any incorporated hospital for the purposes of Part 5 of the Health Care Act 2008 (SA).  For example, ‘Central Adelaide Local Health Network Inc.’ and ‘Women’s and Children’s Health Network Inc.’ LHNs are responsible for managing the delivery of the services and facilities of the public hospitals and other community based health services as determined by the State Government.

‘Hospital’ means any individual public hospital campus or site managed by an LHN.  For example, the ‘Royal Adelaide Hospital’ and the ‘Women’s and Children’s Hospital’.

‘SA MET HAC’ means the South Australian Medical Education and Training Health Advisory Council, which was established as an unincorporated Health Advisory Council under Part 4 of the Health Care Act 2008 (SA) by notice in the South Australian Government Gazette of 4 April 2013.  SA MET HAC’s role is to make recommendations to the Minister, the Chief Executive of the Department for Health and Ageing and the Medical Board of South Australia to improve the quality of education, training and welfare for interns and trainee medical officers (TMOs) within South Australia and for the accreditation of TMO positions in health services

‘SA MET Unit’ means the South Australian Medical Education and Training Unit. The SA MET Unit is the administrative business unit within the State Government Department for Health and Ageing that is responsible for providing secretariat support to the SA MET HAC and for undertaking a range of medical workforce, education and training functions for the State Government’s health portfolio and its associated agencies.

‘Minister’ means the Minister for Health and Ageing, a body corporate under the Administrative Arrangements Act 1994, in right of the State of South Australia.

Note: references to ‘LHN’, ‘hospital’, ‘SA MET HAC’, ‘SA MET Unit’ and ‘Minister’ include any employee or authorised representative or delegate that is involved in the intern and trainee medical officer application and allocation process.  Without limitation, this may include the TMO Manager, Medical Administrator, Clinician, Director of Medical Services, Medical Education Officer, Supervisor or Director of Clinical Training.

Security

You should note that there are inherent risks associated with transmission of information via the Internet. You should make your own assessment of the potential risks to the security of your information when making a decision whether or not to utilise this or other SA MET Unit websites.

Privacy

The SA MET Unit websites collect and log information about your visit for statistical purposes. Data collected may include your IP address, date and time of visit to the site, pages accessed and documents downloaded, previous websites visited and type of browser used. This information is analysed to determine the site's usage statistics and for quality assurance and improvement.

The SA MET Unit websites collect and retain personal and demographic information required to register and access the material provided and may also collect assessment and evaluation data. This information is used to provide services to you. It may also be used for evaluation and monitoring of the resources and the training experience for quality assurance and quality improvement. This data may also be used for research into medical education and training programs. De-identified and summary results may be communicated to medical and other professionals via academic and professional methods of communication.

The SA MET Unit may use your personal information to communicate with you, notify you of updates, training and education courses, and other material relevant to the training, education and career paths of junior doctors. You will have the option to ‘opt-out’ of these services.

Your personal information and browsing activities will not be disclosed to any third party without your consent except as otherwise detailed in this document in order to provide services to you and in the event that the SA MET Unit is required by law to disclose that information.

If you are concerned that the SA MET Unit may have handled your personal information inappropriately you should contact us. All privacy enquiries are taken seriously and the SA MET Unit will endeavour to deal with them promptly. In some cases, you may be required to state your concerns in writing.

Disclaimer

Whilst the material on the SA MET Unit websites has been carefully prepared, the information is not tailored to the circumstances of any particular person. It may be used as a guide but it is not a substitute for expert opinion in the making of any decisions in relation to career paths, employment, and training of junior doctors or in relation to clinical practice. Use of the information, data and services in or on this site or pages is at your sole risk and you are responsible for ensuring its accuracy, currency, completeness and suitability to your specific situation.

Neither the SA MET Unit nor the Minister makes any express or implied representation of warranty in relation to the completeness, accuracy, suitability or currency of the information provided. Neither the SA MET Unit nor the Minister is liable in contract, negligence, tort, under statute or otherwise, for any direct, indirect, special or consequential loss or damage in connection with these resources, their use, their contents or any products or services referred to on the SA MET Unit websites.

You must comply with all laws in relation to your access to or use of the SA MET Unit websites, including laws of the country in which you reside or from which you access the SA MET Unit websites.

If you use automatic language translation services in connection with the SA MET Unit websites you do so at your own risk.

Copyright

All intellectual property and copyright in relation to material included on the SA MET Unit websites is managed by the SA MET Unit and belongs to the Minister. Use of the SA MET Unit websites does not entitle you to any interest in that intellectual property. All material on the SA MET Unit websites is protected by Australian and international copyright and other intellectual property laws. Users may not do anything which interferes with or breaches those laws or the intellectual property rights in the material.

As a visitor to the SA MET Unit websites, you may download, display, print and reproduce this material for private use or use within your organisation, for non-commercial purposes only. For reproduction or use of the copyright material beyond this limited licence, permission must be sought from the SA MET Unit. No permission to reproduce or use copyright material, other than that expressly stated above, is to be implied by the availability of that material on any the SA MET Unit website.

Trademarks used on the SA MET Unit websites are the property of their respective owners.

Links to other websites

The SA MET Unit websites contain links to websites that the SA MET Unit does not manage and which are operated by third parties. These are included on the basis that they contain content related to the training of junior doctors or relevant resources. Links to other sites are provided for information and assistance only and should not be construed as an endorsement or approval of those other sites.

When you click on a link to another website, you leave the site managed by the SA MET Unit. These Terms of Use do not apply to those external websites. Neither the SA MET Unit nor the Minister endorse or are responsible for the contents of those websites or for any material linked from those websites.

In particular, the SA MET Unit makes no warranties or representations regarding the quality, accuracy, merchantability or fitness for purpose of third party material or products or services available through third party websites nor does the SA MET Unit make any warranties or representations that third party material does not infringe the intellectual property rights of any person. By linking material on the SA MET Unit websites to third party material, the SA MET Unit is not authorising the reproduction of third party material.

Any software that is available to download through links from the SA MET Unit websites is a third party product unless otherwise indicated. Your use of that software may be subject to a licence agreement between you and the software owner. The SA MET Unit accepts no liability in respect of such third party software and provides no warranty and gives no endorsement in respect of such products or any party connected with them.

Computing Malware

The SA MET Unit does not represent or warrant that any of the SA MET Unit websites or any information or material contained in, downloaded or accessible from the SA MET Unit websites, is free from computer malware (including but not limited to viruses, worms, trojans, spyware and adware) or any other defect or error which may affect your software or systems. No liability is accepted for any interference with or damage to your computer, software or data occurring in connection with or relating to the SA MET Unit websites or their use or in connection with any website linked to the SA MET Unit websites. You are responsible for protecting your software and systems by installing and implementing your own security and system checks.

Availability of websites and web-based services

The SA MET Unit does not guarantee that any of its websites or web services will be available at all times.  The SA MET Unit may withdraw completely, or suspend for a period of time, the SA MET Unit websites and any associated services, or access to the SA MET Unit websites without notice for any reason including, without limitation, where there is an interruption, fault, malware, unauthorised access or other malicious attack on an the SA MET Unit websites or where maintenance or upgrading of an the SA MET Unit websites is required. All disclaimers and limitations of liability will continue after any such withdrawal or suspension. You are advised to complete all requirements in a timely manner.

Termination of Use

If, in the reasonable opinion of the SA MET Unit, you breach any of these Terms of Use, the SA MET Unit may suspend, terminate or limit your access to this and other SA MET Unit websites. If the SA MET Unit does not act in relation to a breach by you of these Terms of Use, the SA MET Unit does not waive its right to act with respect to subsequent or similar breaches.

 

Intern (Postgraduate Year 1) and Trainee Medical Officer (TMO, Postgraduate Year 2) Allocation Systems

The SA MET Unit oversees the LHN/hospital allocation of intern and trainee medical officers in South Australia on behalf of the South Australian Government’s health portfolio. If you are eligible, you may apply for positions through the SA MET Unit’s on-line application facilities and select preferred locations or programs.

The SA MET Unit allocates applicants to available positions in accordance with a predetermined process. The process to be used for the current year is described on the SA MET Unit websites. This process may vary from year to year. The SA MET Unit reserves the right to vary this process in the event of circumstances beyond its immediate control or if circumstances change.

The allocation system is not a guarantee of placement or employment. Applicants must meet all application requirements and eligibility criteria. All applications will be checked by the SA MET Unit and must be approved by the SA MET Unit in accordance with eligibility criteria prior to inclusion in the allocation process.

Applicants must provide complete, accurate information in order to be included in the allocation process. Applications may be terminated and/or the applicant removed from the allocation process if incomplete, false or misleading information is provided.

The SA MET Unit reserves the right to request further documentation to substantiate information provided by applicants.

The SA MET Unit may, in its absolute discretion, refuse to accept and include in the allocation process any applicant who at any previous time has failed for any reason to accept an allocated position or who resigned from employment with the LHN/hospital within a period of six months of his or her appointment or who has been lawfully dismissed by the LHN/hospital from his or her appointment with or without notice for serious misconduct or for failure to comply with the terms of the contract of employment.

You may withdraw from the allocation process at any time in accordance with the instructions provided on the SA MET Unit website.

You must provide personal and demographic information, and supporting documentation, in order to be included in the allocation process. This information and supporting documentation is used to provide services to you and will be stored and managed in accordance with the Privacy section of these Terms of Use. Your information and supporting documentation will be provided to LHN/hospitals in order for them to select and/or rank applicants (if required), provide employment contracts and undertake standard employment processes.  LHN/hospitals will manage this information and supporting documentation in accordance with the privacy policies in force at that location.

You must provide a valid email address and phone number in order to be included in the allocation process. This is used to communicate with you and may include, but is not limited to, confirmation of application, notification of additional information required, confirmation of the information provided, reminders and allocation offers. It is your responsibility to ensure that all contact details are correct and updated as required.

Whilst the SA MET Unit may provide you with reminders of important dates, these are provided as a courtesy only. It is your responsibility to be aware of and comply with all dates and deadlines.

The SA MET Unit takes all due care for ensuring that communications are sent when required. However, the SA MET Unit takes no responsibility for receipt of communications. It is your responsibility to ensure that you are able to receive communications from the SA MET Unit and that you monitor your communication systems at appropriate times.

You must accept the position to which you have been allocated unless you obtain a written release from the LHN/hospital concerned. The circumstances under which a release may be contemplated would normally be exceptional and related to hardship.

The SA MET Unit does not provide contracts of employment. If an allocation is made by the SA MET Unit this is done on behalf of the employing LHN/hospital and is not a binding contract. All employment contracts and conditions of employment are matters for agreement between you and the employing LHN/hospital.

The SA MET Unit may provide your details to a national application and/or allocation working party (or equivalent) for the purpose of audits and/or research into the application and/or allocation processes, applicant preferences and acceptance of multiple offers. This body may use this information to contact you regarding offers that you have accepted. If you are not allocated to a position in South Australia your details may be added to a state/territory or national database for possible allocation to unfilled positions or casual vacancies that may arise. By submitting an application for a position you consent to your details being provided for this purpose.

SA MET recognises that the decision on where to complete your intern year is a difficult one. However, holding onto multiple positions for extended periods of time impacts on the ability of other graduates to secure a position and the LHN/hospital’s ability to commence rosters. In the event that the SA MET Unit is notified by the national application and/or allocation working party audit office (or equivalent) that you have accepted and/or are holding multiple intern positions in different states and territories of Australia, and where you have not made a timely decision regarding these offers,  the SA MET Unit reserves the right to rescind or withdraw an offer of internship. You will be notified by email prior to this occurring and provided with a deadline by which to respond.

The information you provide may be used for evaluation, monitoring and quality improvement of the application and/or allocation system. This data may also be used for research. De-identified and summary results may be communicated to medical and other professionals via academic and professional methods of communication. Information may also be used to notify you of updates and new material produced.

 

Code of Conduct for LHN/Hospitals

This section applies to all LHN/hospitals involved in the intern and trainee medical officer application and allocation process. This Code is designed to ensure that high ethical and professional standards are adhered to, together with standard employment and human resource practices.

Confidentiality

The SA MET Unit will provide personal information about applicants to LHN/hospitals for the purpose of selection, allocation and employment processes. An LHN/hospital may not disclose this information to any person who is not involved in the allocation, selection and employment processes for that LHN/hospital.

Allocation results

LHN/hospitals must accept the applicants who have been allocated to their positions. Participation in the allocation process comprises agreement that an LHN/hospital will abide by the allocation results.

LHN/hospitals cannot accept an applicant who has been allocated to another LHN/hospital unless that applicant has a release from the LHN/hospital to which he or she is allocated. An applicant should not be released from an allocated position in order to accept a position elsewhere, unless exceptional circumstances have been satisfied. A copy of the release must be forwarded to the SA MET Unit for information.

Applicant preferences

The preferences of applicants and LHN/hospitals are personal and confidential. No attempt, direct or indirect, should be made by an LHN/hospital to discover the preferences of applicants.

An applicant must not be asked by an LHN/hospital to identify the order of his or her preferences, or to change a preference. An LHN/hospital may not state or indicate that an applicant will definitely be ranked.

An applicant must not be pressured to sign an offer/contract prior to the completion of the allocation process.

LHN/Hospitals and applicants should not communicate with each other after selection and prior to allocation. Correspondence from an LHN/hospital to an applicant following an interview must not contain any promises or implied statements, which suggest a particular ranking or that an offer will be made. Such letters are not binding and are not part of the formal allocation process.